CAD Cost Comparison for OPTIC Agencies

Purpose: This document demonstrates the significant cost savings achieved by bundling Emeres CAD through the Axon Records deal, compared to purchasing Emeres CAD as a standalone system.

Key Finding: Bundling Emeres CAD through Axon saves approximately $4.45 million over 5 years compared to purchasing Emeres CAD standalone.

OPTIC Partner Services Making This Move

Thunder Bay Police Service is joining these OPTIC partner agencies in transitioning to Axon Records with Emeres CAD:

Barrie Police Belleville Police Peterborough Police Chatham-Kent Police

Collective Benefit: When Thunder Bay signs, each of the four OPTIC partners saves an additional $100,000 on Emeres professional services.

5-Year CAD Cost Comparison

This comparison shows the total cost of ownership for CAD systems over a 5-year period, including implementation and ongoing operating costs:

CAD Cost Component	Emeres Standalone (5-Year)	Emeres via Axon (5-Year)	Savings
Implementation/PSO	$1,138,655	$200,000	$938,655
Year 1 Operating	$840,372	$208,320	$632,052
Year 2 Operating	$873,987	$208,320	$665,667
Year 3 Operating	$908,946	$208,320	$700,626
Year 4 Operating	$945,304	$208,320	$736,984
Year 5 Operating	$983,116	$208,320	$774,796
5-YEAR TOTAL	$5,690,380	$1,241,600	$4,448,780
AVERAGE ANNUAL SAVINGS	$1,138,076/yr	$248,320/yr	$889,756/yr

$4,448,780

Total 5-Year Savings: Emeres Bundled via Axon vs. Emeres Standalone

Why Bundling Saves Money

Key Factors Driving the Savings

Implementation Costs: Emeres standalone requires $1.14M in professional services, while Emeres through Axon costs only $200K - a savings of $938,655
Operating Costs: Emeres CAD bundled through Axon is priced at $62/user/month (280 users = $208,320/year) with no annual escalation, while Emeres standalone starts at $840K/year and increases annually
Bundled Discount: Purchasing Emeres CAD as part of the comprehensive Axon Records deal provides significant volume discounting

Annual Savings Breakdown

Year-by-year comparison showing how savings accumulate:

Year	Emeres Standalone	Emeres via Axon	Annual Savings	Cumulative Savings
Implementation	$1,138,655	$200,000	$938,655	$938,655
Year 1	$840,372	$208,320	$632,052	$1,570,707
Year 2	$873,987	$208,320	$665,667	$2,236,374
Year 3	$908,946	$208,320	$700,626	$2,937,000
Year 4	$945,304	$208,320	$736,984	$3,673,984
Year 5	$983,116	$208,320	$774,796	$4,448,780
TOTAL 5-YEAR	$5,690,380	$1,241,600	$889,756/yr avg	$4,448,780

The Bottom Line for OPTIC Agencies

By bundling Emeres CAD through the Axon Records deal rather than purchasing Emeres CAD as a standalone system, participating OPTIC agencies achieve:

$4.45 million in savings over 5 years - This is money that can be redirected to other critical policing priorities
Predictable costs - Fixed pricing with no annual escalation on the CAD component
Shared implementation resources - All OPTIC partners working together with shared best practices
Additional $100K savings - Each OPTIC partner saves an extra $100,000 on Emeres professional services when all five agencies participate

This represents a 78% cost reduction compared to purchasing Emeres CAD standalone, making it a fiscally responsible choice for all OPTIC agencies.